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Policy management and procedure management is the process of creating, implementing and maintaining policies and procedures within an organization.

Effective policy and procedure management can help organizations reduce risk and protect stakeholders. It does this by:

  • Centralizing policies and procedures in one place
  • Facilitating the involvement of relevant stakeholders in policy/procedure creation and maintenance
  • Sharing knowledge and information with the right people at the right time
  • Ensuring policies and procedures remain relevant, up to date, and compliant with law and regulation
  • Creating an audit trail for all of the organization’s policies and procedures

What does ‘bad’ policy management look like?

Every modern organization relies on a set of policies or procedures that guide the conduct of its employees, stakeholders, management – and therefore the organization as a whole.

However, such documentation is often paper or email-based, scattering it across the organization and making it difficult to maintain, manage and distribute. Such a haphazard approach also increases the chance that policies will be written, presented and managed in an inconsistent way.

Persisting with inefficient policy and procedure management practices can be time-consuming and expensive. Worse still, it can expose your organization to an array of legal, regulatory, reputational and health and safety risks.

 

Why organizations are turning to policy management software

Policy and procedure management software, like PolicyTech, makes it easy to review, manage and share your company’s critical procedures and policies.

You can use it to automate a range of tasks to make policy management easier, and even assign policy attestation and quizzes to ensure stakeholders read and understand the policies relevant to them.

 

PolicyTech will transform the way you manage policies and procedures

PolicyTech from NAVEX is an industry-leading policy and procedure management system. Its wide range of tools enable you to:

• create policy templates
• automate archiving and version control of updated documents
• follow a policy’s progress – from implementation to review and reassessment
• assign writers, reviewers and approvers
• notify stakeholders when their input is required
• generate reports to identify bottlenecks and inconsistencies
• ensure employees read and understand relevant policies and procedures
• report suspected policy violations

 

Discover PolicyTech >